Parts of this Agreement

This Agreement consists of the following terms and conditions (hereinafter the “General Terms”) and terms and conditions, if any, specific to use of individual Services (hereinafter the “Service Specific Terms”). The General Terms and Service Specific Terms are collectively referred to as the “Terms”. In the event of a conflict between the General Terms and Service Specific Terms, the Service Specific Terms shall prevail.

Acceptance of the Terms

You must be of legal age to enter into a binding agreement in order to accept the Terms. If you do not agree to the General Terms, do not use any of our Services. If you agree to the General Terms and do not agree to any Service Specific Terms, do not use the corresponding Service. You can accept the Terms by checking a checkbox or clicking on a button indicating your acceptance of the terms or by actually using the Services.

Description of Service

We develop and provide checklists that can be used during different inspections and will be included in a database in order to archive the inspection lists or analyze the outcome. The database is accessible via the internet, in which inspection checklists can be filled in, stored and analyzed. This database can be accessed on line. The database is supported by an Application to fill in the inspection checklists off line and upload the filled in inspection checklists when internet connection is present. This database supports persons and organizations mainly in the field of management systems implementation ("Service" or "Services"). You may use the Services for your personal and business use or for internal business purpose in the organization that you represent. You may connect to the Services using any Internet browser supported by the Services. You are responsible for obtaining access to the Internet and the equipments necessary to use the Services.

Proprietary rights and license

All trademarks, copyright, database rights and other intellectual property rights of any nature in the Application together with the underlying software code are owned either directly by Easytoinspect or by Easytoinspect’s licensors.

Easytoinspect hereby grants you a license to use the Service for your business and personal use in accordance with these terms. The use of the Service is free of charge during the first 30 days after a user account is created. After the free of charge period a user license for the database has to be purchased.

Subscription to Beta Service

We may offer certain Services as closed or open beta services ("Beta Service" or “Beta Services”) for the purpose of testing and evaluation. You agree that we have the sole authority and discretion to determine the period of time for testing and evaluation of Beta Services. We will be the sole judge of the success of such testing and the decision, if any, to offer the Beta Services as commercial services. You will be under no obligation to acquire a subscription to use any paid Service as a result of your subscription to any Beta Service. We reserve the right to fully or partially discontinue, at any time and from time to time, temporarily or permanently, any of the Beta Services with or without notice to you. You agree that Easytoinspect will not be liable to you or to any third party for any harm related to, arising out of, or caused by the modification, suspension or discontinuance of any of the Beta Services for any reason.

Modification of Terms of Service

We may modify the Terms upon notice to you at any time. You will be provided notice of any such modification by electronic mail, via the Application or by publishing the changes on the website https://www.easytoinspect.com/en/conditions. You may terminate your use of the Services if the Terms are modified in a manner that substantially affects your rights in connection with use of the Services. Your continued use of the Service after notice of any change to the Terms will be deemed to be your agreement to the amended Terms.

User Sign up Obligations

You need to sign up for a user account by providing all required information in order to access or use the Services. If you represent an organization and wish to use the Services for corporate use, we recommend that you, and all other users from your organization, sign up for user accounts by providing your corporate contact information. In particular, we recommend that you use your corporate email address. You agree to: a) provide true, accurate, current and complete information about yourself as prompted by the sign up process; and b) maintain and promptly update the information provided during sign up to keep it true, accurate, current, and complete. If you provide any information that is untrue, inaccurate, outdated, or incomplete, or if Easytoinspect has reasonable grounds to suspect that such information is untrue, inaccurate, outdated, or incomplete, Easytoinspect may terminate your user account and refuse current or future use of any or all of the Services.

Personal Information and Privacy

Personal information you provide to Easytoinspect through the Service is governed by Easytoinspect Privacy Policy. Your election to use the Service indicates your acceptance of the terms of the Easytoinspect Privacy Policy. You are responsible for maintaining confidentiality of your username, passwords and other sensitive information. You are responsible for all activities that occur in your user account and you agree to inform us immediately of any unauthorized use of your user account by email to info@easytoinspect.com. We are not responsible for any loss or damage to you or to any third party incurred as a result of any unauthorized access and/or use of your user account, or otherwise. You are responsible by updating your user account data (such as the email address) in order to enable us sending you prior end of subscription notifications or other relevant newsletters concerning the use of the Services.

Communications from Easytoinspect

The Service may include certain communications from Easytoinspect, such as service announcements, administrative messages and newsletters. You understand that these communications shall be considered part of using the Services. As part of our policy to provide you total privacy, we also provide you the option of opting out from receiving newsletters from us. However, you will not be able to opt-out from receiving service announcements and administrative messages.

Fees and Payments

Subscriptions to paid Services are available on yearly subscription plans. Your subscription will not be automatically renewed at the end of each subscription period. The renewal of the subscription can be done via our website. You will receive an email prior the end of each subscription period. In the event of termination of the subscription, you will not be refunded the subscription fee for the unused portion of the subscription period. Easytoinspect reserves the right to change the subscription fee and to charge for use of Services that are currently available free of charge. You will not be charged for using any Service unless you have opted for a paid subscription plan. Information on the subscription options and charges for all paid Services is available at the Easytoinspect website. Our prices are ex VAT and local taxes, if applicable.

Restrictions on Use

In addition to all other terms and conditions of this Agreement, following restrictions on use apply. After subscription and payment you are allowed to install and use the App on a maximum of three devices per individual user. You are not allowed to transfer or make available your user account details to any third party. You are not allowed to re-sell your account or an individual user of your account to third parties. Noticed conflicts with this restrictions on use may lead to immediate termination of the subscription without any refund. Furthermore the data stored in the database will be deleted without notice.

A fair-use policy applies on the subscription to prevent fraud, abuse and excessive use. You are allowed to use Easy to Inspect for its intended purposes solely ("Legitimate Use"). The following is a non-exhaustive list of practices that would not be considered Legitimate Use: use for unlawful, prohibited, abnormal and unusual activities; generate significantly more data and/or traffic than the average for the corresponding subscription; use as a data storage service; re-selling our services; sharing subscriptions; using subscriptions for other that intended purposed. Easy to Inspect may at its option, terminate or suspend its relationship with you, and your use of any Easy to Inspect product immediately if it determines you are using the product contrary to this fair-use policy. 

Illegal Activities

You agree to be solely responsible for the contents of your transmissions through the Services. You agree not to use the Services for illegal purposes or for the transmission of material that is unlawful, defamatory, harassing, libelous, invasive of another's privacy, abusive, threatening, harmful, vulgar, pornographic, obscene, or is otherwise objectionable, offends religious sentiments, promotes racism, contains viruses or malware, or that which infringes or may infringe intellectual property or other rights of another.

Inactive User Accounts Policy

We reserve the right to terminate unpaid user accounts that are inactive for a continuous period of 30 days. In the event of such termination, all data associated with such user account will be deleted. We will provide you prior notice of such termination and provide you the option to backup or import your data. The data deletion policy may be implemented with respect to any or all of the Services. Each Service will be considered an independent and separate service for the purpose of calculating the period of inactivity. In other words, activity in one of the Services is not sufficient to keep your user account in another Service active. In case of accounts with more than one user, if at least one of the users is active, the account will not be considered inactive.

Data Ownership

We respect your right to ownership of content created or stored by you. You own the content created or stored by you. Unless specifically permitted by you, your use of the Services does not grant Easytoinspect the license to use, reproduce, adapt, modify, publish or distribute the content created by you or stored in your user account for Easytoinspect’s commercial, marketing or any similar purpose. But you grant Easytoinspect permission to access, copy, distribute, store, transmit, reformat, the content of your user account solely as required for the purpose of providing the Services to you.

Data archiving

Easytoinspect will keep the content created or stored by you in the database for a period of maximum 3 years accessible to you, under the condition that you are an active subscriber of the Services (see Inactive User Accounts Policy).

Easytoinspect will strive to provide 24/7 database availability. You are however aware of the fact that Easytoinspect database availability will be restricted due to for instance database maintenance. Easytoinspect will back up data and will protect the data with implemented software for detection, prevention and deletion of malware.

Easytoinspect can never be held responsible for database inaccessibility or data loss due to for instance data transferring errors or other external factors such as internet disruptions, power disruptions, malware attacks, denial of service attacks, etc.

User Generated Content

You may transmit or publish content created by you using any of the Services or otherwise. However, you shall be solely responsible for such content and the consequences of its transmission or publication. Any content made public will be publicly accessible through the internet and may be crawled and indexed by search engines. You are responsible for ensuring that you do not accidentally make any private content publicly available.

Further, by making any content available in the manner aforementioned, you expressly agree that Easytoinspect will have the right to block access to or remove such content made available by you, if Easytoinspect receives complaints concerning any illegality or infringement of third party rights in such content.

The service is intented to process non-personal data and strictly not intented to gather personal data of any persons. Although the security provisions of Easy to Inspect are of a high standard, these are not intented to safeguard personal data of individual persons as is set out by EU regulation 45/2001.

Sample files and Applications

Easytoinspect may provide sample files and applications for the purpose of demonstrating the possibility of using the Services effectively for specific purposes. The information contained in any such sample files and applications consists of random data. Easytoinspect makes no warranty, either express or implied, as to the accuracy, usefulness, completeness or reliability of the information or the sample files and applications.

Easy to Inspect publishes example checklists that can be used and/or modified by it's users. Easy to Inspect does not guarantee the correctness and compliance of these examples with legal requirements or specific (local) standards. Although example checklists are prepared with care, it is the responsiility of the user of Easy to Inspect to verify the quality of the checklist and to evaluate if the checklist can be used for the users purpose.

System requirements

Amongst the Services Easytoinspect offers the use of Applications. In order to use the Applications, you are required to have a compatible mobile telephone or handheld device (Tablet), internet access, and the necessary minimum specifications ('Software Requirements'). The Software Requirements are publishing on the website https://easytoinspect.com/en/faq.html.


Easytoinspect, Easytoinspect logo, the names of individual Services and their logos are trademarks of Easytoinspect. You agree not to display or use, in any manner, the Easytoinspect trademarks, without Easytoinspect’s prior permission.

Disclaimer of Warranties

You expressly understand and agree that the use of the services is at your sole risk. The services are provided on an as-is-and-as-available basis. Easytoinspect expressly disclaims all warranties of any kind, whether express or implied, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Easytoinspect makes no warranty that the services will be uninterrupted, timely, secure, or virus/malware free. Use of any material downloaded or obtained through the use of the services shall be at your own discretion and risk and you will be solely responsible for any damage to your computer system, mobile telephone, tablet, wireless device or data that results from the use of the services or the download of any such material. No advice or information, whether written or oral, obtained by you from easytoinspect, its employees or representatives shall create any warranty not expressly stated in the terms.

Limitation of Liability

Easytoinspect will use reasonable efforts to deliver the services at all times. Easytoinspect can not held liable if the services can not be provided at all times. You agree that easytoinspect shall, in no event, be liable for any consequential, incidental, indirect, special, punitive, or other loss or damage whatsoever or for loss of business profits, business interruption, computer failure, failure of hand held equipment, loss of business information, or other loss arising out of or caused by your use of or inability to use the service, even if easytoinspect has been advised of the possibility of such damage. Your sole and exclusive remedy for any dispute with easytoinspect related to any of the services shall be termination of such service. In no event shall easytoinspect’s entire liability to you in respect of any service, whether direct or indirect, exceed the fees paid by you towards such service.


You agree to indemnify and hold harmless Easytoinspect, its officers, directors, employees, suppliers, and affiliates, from and against any losses, damages, fines and expenses (including attorney's fees and costs) arising out of or relating to any claims that you have used the Services in violation of another party's rights, in violation of any law, in violations of any provisions of the Terms, or any other claim related to your use of the Services, except where such use is authorized by Easytoinspect.


Any controversy or claim arising out of or relating to the Terms shall be settled by binding arbitration in accordance with Dutch law.

Suspension and Termination

We may suspend your user account or temporarily disable access to whole or part of any Service in the event of any suspected illegal activity, extended periods of inactivity or requests by law enforcement or other government agencies. Objections to suspension or disabling of user accounts should be made to Easytoinspect within thirty days of being notified about the suspension. We may terminate a suspended or disabled user account after thirty days. We will also terminate your user account on your request. In addition, we reserve the right to terminate your user account and deny the Services upon reasonable belief that you have violated the Terms and to terminate your access to any Beta Service in case of unexpected technical issues or discontinuation of the Beta Service. Termination of user account will include denial of access to all Services, deletion of information in your user account such as your e-mail address and password and deletion of all data in your user account.


Apple, the Apple logo, iPad, and iPhone are trademarks of Apple Inc., registered in the U.S. and other countries. App Store is a service mark of Apple Inc.

Google Play and Android are trademarks of Google Inc.